How to publish with De Gruyter

In order to best market your work, we will take the opportunity early on to ask you some important details about you and your manuscript. We will then work with you to optimize this information for search engines. We have professionals translate the marketing materials for foreign-language titles into English, enabling us to advertise them in our bilingual catalogs.

Please send the questionnaire to your editorial contact.

The information is later exported to sales partners and libraries as metadata. For this reason, it is important for the full set of details to be provided:

Find the questionnaire here.

To assess the cost-effectiveness of your project and determine the price, we carry out individual calculations for each title.

Several factors play a role in this process; for example, the size of the target audience competing works, suitability for a series, the type of manuscript preparation, the complexity of the typesetting, and the number of illustrations.

Your publishing division will notify you if grant funding is needed for your book’s publication. Needless to say, in this event, we will supportyou in applying for external funding by providing the necessary calculations, while ensuring compliance with the relevant eligibility guidelines.

If you have opted for open access publication, your editor will inform you about the amount to be paid in fees. We will support you in applying for funding, while ensuring compliance with the relevant eligibility guidelines.

Click here for detailed information about open access.

In the last step of the evaluation, your editor will present your project at the in-house decision round, where it will be discussed by staff from Marketing, Sales, and Production. Once your project is approved, we will send a publication contract for you to sign.

Contract

We conclude a custom contract with every author, detailing the arrangements that you have agreed in advance with your editor. Our general terms and conditions of publication, which govern the working relationship and assignment of rights, are also an integral part of the contract.

Copyright

If you use sections of text or images from third parties in your manuscript, you are responsible for obtaining the appropriate rights to use or edit these. You are welcome to use this template to do so. If you have any questions about legal matters, please contact your editor.

Like many other high-profile academic publishers, De Gruyter is a member of the STM Association. Usually, printing permissions are granted to members free of charge. More information.

We offer different levels of copy-editing depending on the type of product and manuscript. This means that, if necessary, we will draw your attention to flaws in the language of the manuscript and help you to make revisions. Your editor will be happy to advise you during this process.

We have compiled information about the preparation and the transfer of image data here.

Naturally, you can contact us at any time if you have questions.

You as the author are best equipped to create a high-quality index. We can advise you, and information about our technical specifications and guidelines is available here.

The inner design of De Gruyter books and journal is based on the De Gruyter House Style, which was specially developed with renowned typography agency Edenspiekermann. Style guide and sample pages to authors preparing a camera-ready copy are available.

If you have opted to submit a camera-ready copy, we can provide Word, LaTeX, or InDesign templates for you to format your text. You will also need the font DG Meta Science, which is used to set all our publications. After you have signed your publishing contract, you will receive both a template and a font package from your production editor. Please do not use the templates for creating manuscripts!

Our production department will assist you with using the templates, and will guide you through the rest of the publication process. If you choose this option, we will ask you for an initial sample chapter at an early stage.

After submitting the complete manuscript, ideally with index entries embedded, a production editor will guide you through the steps of production through to your publication’s imprimatur. In the typesetting process, your manuscript will be converted to the De Gruyter House Style, including any special characters, tables, formulae, and graphics. We rely on professional typesetters for the technically demanding implementation of our specifications, assuring a high quality outcome with a two-stage process (both externally and internally).

You will generally receive two sets of page proofs. In the first correction stage, we ask you to make any typesetting corrections. In the second round, you will check the corrections that have been made, before giving us permission to print (the imprimatur).

As your work is converted into the De Gruyter House Style, the preliminary pages and the jacket are created. Our graphics department will produce a suitable cover for your book.

Titles published as part of a series receive the series design. The front cover will be advertized on the website and in catalogs prior to publication. As soon as the book goes into production, we finalize the cover including the blurb if applicable.

There are currently approximately 200 organizations with some 500 databases providing abstracting and indexing services.

These range from academic services covering individual or all disciplines to services geared solely to open access publications. De Gruyter works together with all these services, and we are expanding our cooperation with new providers.

You will receive free copies of your work for your own personal use. Your editor will discuss the details with you and they will be fixed as part of your contract.

We are also happy to provide you with specimen copies containing additional bound pages for your university library upon request.

Instructors can use this form to easily and conveniently order an inspection copy of a textbook.

We make your work available to all relevant academic journals and media for reviewing. We also save published reviews to a digital archive, and share a selection of these reviews online at your book’s web page. We send you custom e-mails so you can access the reviews published about your book.

We actively use several subject-specific accounts on Facebook and Twitter. New releases and highlights are regularly communicated to more than 32,000 fans and followers via the De Gruyter social media platforms. Our De Gruyter Conversations blog offers exciting contributions on topics relevant to the moment.

Have you always wanted to write a blog post? Just send us your article idea to conversations@degruyter.com and we will support you in getting it published.

Our international sales team is spread throughout regional offices all over the globe. Our professional expertise in the market and first-class customer contacts allow us to offer academic content ideally suited to the needs of target audiences.

If the stock level of your title falls below a set minimum amount in our warehouse, our print on demand service is activated. This keeps the print edition of your book available for international delivery on an ongoing basis.

De Gruyter maintains strategic distribution partnerships with internationally renowned publishers such as Harvard University Press, Princeton University Press, and Penn Press. These help to expand our portfolio, as well as further increase its appeal with additional top-class content. Click here to learn more about our partnerships.

Our Rights and Permissions Department offers all titles that would be suitable for other international publishers in licensed/translated editions. This way, we can ensure that your intellectual property rights are protected in the event of reprints or translations. When requests for permissions come in, we will take care of the communication and licensing process on your behalf, and we share the revenues with you.

Want to add a chapter of your book to your own website or your university’s website? Find our guidelines here.

Your editor will let you know whether and how much is due to be paid for your work in royalties. If royalties are assigned to you in your contract, we will provide you with a yearly statement of sales.

Authors who are EU citizens or legal residents can register with Germany-based collecting society VG Wort, enabling them to receive a share of the proceeds that VG Wort collects and manages. According to currently applicable case law, all VG Wort authors (including non-EU citizens) are permitted to give VG Wort consent for publishers to continue to receive a share of the payout. That is the reason we write to you once a year asking for active consent.

Currently, we do not participate in the Metis payment system, though you can still benefit from this by registering for it separately. For further details, visit www.vgwort.de.

You always have the option to order additional copies of your book at your discounted rate. Please do not hesitate to contact our Customer Service Team if you have any questions.