Jump to ContentJump to Main Navigation
Show Summary Details
More options …
New journal!

Open Information Science

Editor-in-Chief: Sturges, Paul

1 Issue per year

Open Access
Online
ISSN
2451-1781
See all formats and pricing
More options …

Managing the Electronic Resources Lifecycle with Kanban

Jaclyn McLean / Robin Canham
Published Online: 2018-03-15 | DOI: https://doi.org/10.1515/opis-2018-0003

Abstract

This paper discusses the implementation of Kanban as the framework for managing electronic resources workflows by presenting case studies from the University of Saskatchewan Library and at the Saskatchewan Polytechnic Library in Saskatchewan, Canada. Librarians at both institutions independently chose to adopt Kanban to manage electronic resources work, applying the essential Kanban framework of lists titled to do, in progress, and done. Examining the similarities and differences in each librarian’s experience and discussing two different software programs used, we have included descriptions of our implementation, in-depth information about the origins of Kanban, and its more recent applications to technical work. We found numerous benefits-including reduced email communication and improved due date tracking-to our implementation of Kanban and no significant drawbacks. Interest in applications of Kanban in libraries is on the rise, and we found there were significant benefits of using Kanban for electronic resources teams when used in conjunction with other tools (e.g., spreadsheets, email, ERMS).

Keywords: project management; electronic resource management system (ERMS); Trello; KanbanFlow; communication

References

  • Ahmad, M. O., Markkula, J., & Oivo, M. (2013). Kanban in software development: A systematic literature review. Software Engineering and Advanced Applications (SEAA), 2013 39th EUROMICRO Conference on September 2013, 9-16. doi:CrossrefGoogle Scholar

  • Bass, J. M. (2016). Improving writing processes using lean and Kanban. Learned Publishing, 29(4), 307-310. doi:CrossrefWeb of ScienceGoogle Scholar

  • Bross, V., & Magagnosc, J. (2016). Serials spoken here: Reports of conferences, institutes, and seminars. Serials Review, 42(2), 160-171. doi:CrossrefGoogle Scholar

  • Collins, M., & Grogg, J. E. (2011). Building a better ERMS. Library Journal, 136(4), 22-28. Retrieved from: http://lj.libraryjournal.com/2011/03/digital-resources/building-a-better-erms/Google Scholar

  • CORAL: An Open Source ERMS for Libraries (2017). Retrieved from: http://coral-erm.org/Google Scholar

  • Dowdy, B., & Raeford, R. (2014). Electronic resources workflow: Design, analysis and technologies for an overdue solution. Serials Review, 40(3), 175-187. doi:CrossrefGoogle Scholar

  • Garofalo, V. A. (2014). Doing things differently in the cloud: Streamlining library workflows to maximize efficiency. Proceedings of the Charleston Library Conference, 2014. doi:CrossrefGoogle Scholar

  • Ikonen, M., Pirinen, E., Fagerholm, F., Kettunen, P., & Abrahamsson, P. (2011). On the impact of Kanban on software project work: An empirical case study investigation. Proceedings - 2011 16th IEEE International Conference on Engineering of Complex Computer Systems, ICECCS 2011, 305-314. doi:CrossrefGoogle Scholar

  • Imre, A., Oberg, S., Vieira, S., & Duggan, L. (2016). The future is flexible, extensible, and community-based: Stories of successful electronic resources management. The Serials Librarian, 70(1-4), 204-210. doi:CrossrefGoogle Scholar

  • KanbanFlow. (2017). Retrieved from https://kanbanflow.comGoogle Scholar

  • Kniberg, H., & Skarin, M. (2010). Kanban and Scrum: Making the most of both. C4media. Retrieved from https://www.infoq.com/minibooks/kanban-scrum-minibookGoogle Scholar

  • Law, E. L., & Lárusdóttir, M. K. (2015). Whose experience do we care about? Analysis of the fitness of Scrum and Kanban to user experience. International Journal of Human-Computer Interaction, 31(9), 584-602. doi:CrossrefWeb of ScienceGoogle Scholar

  • Lei, H., Ganjeizadeh, F., Jayachandran, P. K., & Ozcan, P. (2017). A statistical analysis of the effects of Scrum and Kanban on software development projects. Robotics and Computer-Integrated Manufacturing, 43, 59-67. doi:CrossrefGoogle Scholar

  • Minchew, T. (2015). Who’s on first? License team workflow tracking with Trello. Serials Review, 41(3), 165-172. doi.org/10.1080/00987913.2015.1065946CrossrefGoogle Scholar

  • Minchew, T., & Slutskaya, S. (2016). The path of least resistance: Using available tools to support the e-resources lifecycle. The Serials Librarian, 70(1-4), 236-246. doi:CrossrefGoogle Scholar

  • Nakazawa, S., & Tanaka, T. (2016). Development and application of Kanban tool visualizing the work in progress. Proceedings - 2016 5th IIAI International Congress on Advanced Applied Informatics, IIAI-AAI 2016, 908-913. doi:CrossrefGoogle Scholar

  • Ostergaard, K. (2016). Applying Kanban principles to electronic resource acquisitions with Trello. Journal of Electronic Resources Librarianship, 28(1), 48-52. doi:CrossrefGoogle Scholar

  • Oza, N., Fagerholm, F., & Munch, J. (2013). How does Kanban impact communication and collaboration in software engineering teams? 2013 6th International Workshop on Cooperative and Human Aspects of Software Engineering, CHASE 2013 - Proceedings, 68, 125-128. doi:CrossrefGoogle Scholar

  • Pesch, O. (2008). Library standards and e-resource management: A survey of current initiatives and standards efforts. The Serials Librarian, 55(3), 481-486. doi:CrossrefGoogle Scholar

  • Polytechnics Canada. (2015). What is a polytechnic? Retrieved from http://www.polytechnicscanada.ca/polytechnicadvantage/what-polytechnicGoogle Scholar

  • Wilson, K. (2011). Beyond library software: New tools for electronic resources management. Serials Review, 37(4), 294-304. doi:CrossrefGoogle Scholar

About the article

Received: 2017-09-01

Accepted: 2018-01-09

Published Online: 2018-03-15


Citation Information: Open Information Science, Volume 2, Issue 1, Pages 34–43, ISSN (Online) 2451-1781, DOI: https://doi.org/10.1515/opis-2018-0003.

Export Citation

© 2018. This work is licensed under the Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 License. BY-NC-ND 4.0

Comments (0)

Please log in or register to comment.
Log in